Program

KOREAN CULTURAL CENTER

[Re-announcemenet of TenderEvent Facility and Technology Provider for <2025 Korea Unboxed; Scoop the trend>

2025-08-06 | 71 Hit

 ​     Public Tender Notice <2025 Korea Unbxed; Scoop the trend> Event Facility and Technology Provider        1. Bid Details  Event facility and technology provider for <2025 Korea unboxed> event organized by the Korean Cultural Center to the Kingdom of Belgium and the EU.     2. Scope of Work  A. Installation Location and Period  Place: Place de la Chapelle, Brussels and inside the Korean Cultural Center  Event Dates: Saturday, October 18 to Sunday, October 19, 2025  Installation: Thursday, October 16 (from 07:00) to Saturday, October 18 (until 11:00)  Dismantling: Sunday, October 19 (from 21:00) to Tuesday, October 21 (until 18:00)     B. Outdoor Event Area (Place de la Chapelle)  Mobile stage structure (base, deck, stairs)  Truss gate with lighting and event name: Korea Unboxed: Scoop the Trend  Basic lighting and sound system (venue-wide, includes music copyright fees)  Booths: 16–18 booths (3m × 3m each), including signage, internal electricity, lighting, and partitions  Electrical wiring and distribution for outdoor booths     C. Indoor Event Area (Korean Cultural Center)  Basic lighting (venue-wide, includes music copyright fees)  Booths: 10 booths (3m × 3m each), including signage, internal electricity, lighting, and partitions  Wall exhibition setup (18 meters wide)     D. Project Management & Execution  Budgeting, design, execution planning  Project management: budget control, schedule, on-site issue resolution  All installations must follow designs pre-approved by the organizer     E. Safety & Maintenance  On-site staff during event for inspection and emergency response  Waste removal, debris cleanup, and restoration after dismantling     3. Eligibility of Bidders  Must meet the criteria under Article 12 of the Enforcement Decree of the Act on Contracts to Which the State is a Party  Must possess valid business registration in Belgium or an EU country as of the announcement date  Businesses undergoing liquidation, mergers, or legal proceedings are not eligible        4. Bidding Method  Open competitive bidding followed by contract negotiation        5. Application Period & Submission  Dates: August 6 (Wed) to August 17 (Sun), 2025  Submission: Email to yang.seojin@kccbrussels.be  Required Documents: A. Bid application form (Form 1) B. Business registration and certifications (copies) C. Company profile (past year’s services, scale, clients – free format) D. Company contract and price proposal (Form 2)     6. Result Announcement  After Tuesday, August 19, 2025  The successful bidder will be notified individually     7. Selection Criteria  Among those under the budget limit, the most capable bidder will be selected     8. Budget : Up to €33,000 (including VAT)        9. Contract Schedule  Tentative signing: August 20, 2025  Completion: Within 3 months from contract signing     10. Invalid Bids  Bids from ineligible applicants or violating terms will be void  Forgery or intentional misconduct may lead to disqualification under Article 76     11. Additional Notes  Bidders are responsible for fully understanding bid details  All times follow Central European Summer Time (CEST)  Schedule subject to change depending on conditions  Disputes will follow the interpretation of the ordering party  Inquiries:yang.seojin@kccbrussels.be +32(0) 2 742 98 00  Forms available at: https://brussels.korean-culture.org/en              6 August 2025  Korean Culture Center to Belgium & the EU                 ​


 

Public Tender Notice
<2025 Korea Unbxed; Scoop the trend> Event Facility and Technology Provider

 

 

1. Reason for re-bidding: Fewer than two bidders


2.  Bid Details

Event facility and technology provider for <2025 Korea unboxed> event organized by the Korean Cultural Center to the Kingdom of Belgium and the EU.

 

3. Scope of Work

A. Installation Location and Period

Place: Place de la Chapelle, Brussels and inside the Korean Cultural Center

Event Dates: Saturday, October 18 to Sunday, October 19, 2025

Installation: Thursday, October 16 (from 07:00) to Saturday, October 18 (until 11:00)

Dismantling: Sunday, October 19 (from 21:00) to Tuesday, October 21 (until 18:00)

 

B. Outdoor Event Area (Place de la Chapelle)

Truss gate with lighting and event name: Korea Unboxed: Scoop the Trend

Basic lighting and sound system (venue-wide, includes music copyright fees)

Booths: 1618 booths (3m × 3m each), including signage, internal electricity, lighting, and partitions

Electrical wiring and distribution for outdoor booths

 

C. Indoor Event Area (Korean Cultural Center)

Basic lighting (venue-wide, includes music copyright fees)

Booths: 10 booths (3m × 3m each), including signage, internal electricity, lighting, and partitions

Wall exhibition setup (18 meters wide)

 

D. Project Management & Execution

Budgeting, design, execution planning

Project management: budget control, schedule, on-site issue resolution

All installations must follow designs pre-approved by the organizer

 

E. Safety & Maintenance

On-site staff during event for inspection and emergency response

Waste removal, debris cleanup, and restoration after dismantling

 

3. Eligibility of Bidders

Must meet the criteria under Article 12 of the Enforcement Decree of the Act on Contracts to Which the State is a Party

Must possess valid business registration in Belgium or an EU country as of the announcement date

Businesses undergoing liquidation, mergers, or legal proceedings are not eligible

 

 

4. Bidding Method

Open competitive bidding followed by contract negotiation

 

 

6. Application Period & Submission

Dates: August 20 (Wed) to August 31 (Sun), 2025

Submission: Email to yang.seojin@kccbrussels.be

Required Documents:
A. Bid application form (Form 1)
B. Business registration and certifications (copies)
C. Company profile (past year’s services, scale, clients – free format)
D. Company contract and price proposal (Form 2)

 

7. Result Announcement

After Tuesday, September 2, 2025

The successful bidder will be notified individually

 

8. Selection Criteria

Among those under the budget limit, the most capable bidder will be selected

 

9. Budget : Up to 33,000 (including VAT)

 

 

10. Contract Schedule

Tentative signing: September 10, 2025

Completion: Within 3 months from contract signing

 

11. Invalid Bids

Bids from ineligible applicants or violating terms will be void

Forgery or intentional misconduct may lead to disqualification under Article 76

 

12. Additional Notes

Bidders are responsible for fully understanding bid details

All times follow Central European Summer Time (CEST)

Schedule subject to change depending on conditions

Disputes will follow the interpretation of the ordering party

Inquiries:yang.seojin@kccbrussels.be +32(0) 274 29 80

Forms available at: https://brussels.korean-culture.org/en

 

 

 

 

20 August 2025

Korean Culture Center to Belgium & the EU

 

 

 

 

 


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