[Re-announcemenet of TenderEvent Facility and Technology Provider for <2025 Korea Unboxed; Scoop the trend>
Public Tender Notice
<2025 Korea Unbxed; Scoop the trend> Event Facility and Technology Provider
1. Reason for re-bidding: Fewer than two bidders
2. Bid Details
Event facility and technology provider for <2025 Korea unboxed> event organized by the Korean Cultural Center to the Kingdom of Belgium and the EU.
3. Scope of Work
A. Installation Location and Period
Place: Place de la Chapelle, Brussels and inside the Korean Cultural Center
Event Dates: Saturday, October 18 to Sunday, October 19, 2025
Installation: Thursday, October 16 (from 07:00) to Saturday, October 18 (until 11:00)
Dismantling: Sunday, October 19 (from 21:00) to Tuesday, October 21 (until 18:00)
B. Outdoor Event Area (Place de la Chapelle)
Truss gate with lighting and event name: Korea Unboxed: Scoop the Trend
Basic lighting and sound system (venue-wide, includes music copyright fees)
Booths: 16–18 booths (3m × 3m each), including signage, internal electricity, lighting, and partitions
Electrical wiring and distribution for outdoor booths
C. Indoor Event Area (Korean Cultural Center)
Basic lighting (venue-wide, includes music copyright fees)
Booths: 10 booths (3m × 3m each), including signage, internal electricity, lighting, and partitions
Wall exhibition setup (18 meters wide)
D. Project Management & Execution
Budgeting, design, execution planning
Project management: budget control, schedule, on-site issue resolution
All installations must follow designs pre-approved by the organizer
E. Safety & Maintenance
On-site staff during event for inspection and emergency response
Waste removal, debris cleanup, and restoration after dismantling
3. Eligibility of Bidders
Must meet the criteria under Article 12 of the Enforcement Decree of the Act on Contracts to Which the State is a Party
Must possess valid business registration in Belgium or an EU country as of the announcement date
Businesses undergoing liquidation, mergers, or legal proceedings are not eligible
4. Bidding Method
Open competitive bidding followed by contract negotiation
6. Application Period & Submission
Dates: August 20 (Wed) to August 31 (Sun), 2025
Submission: Email to yang.seojin@kccbrussels.be
Required Documents:
A. Bid application form (Form 1)
B. Business registration and certifications (copies)
C. Company profile (past year’s services, scale, clients – free format)
D. Company contract and price proposal (Form 2)
7. Result Announcement
After Tuesday, September 2, 2025
The successful bidder will be notified individually
8. Selection Criteria
Among those under the budget limit, the most capable bidder will be selected
9. Budget : Up to €33,000 (including VAT)
10. Contract Schedule
Tentative signing: September 10, 2025
Completion: Within 3 months from contract signing
11. Invalid Bids
Bids from ineligible applicants or violating terms will be void
Forgery or intentional misconduct may lead to disqualification under Article 76
12. Additional Notes
Bidders are responsible for fully understanding bid details
All times follow Central European Summer Time (CEST)
Schedule subject to change depending on conditions
Disputes will follow the interpretation of the ordering party
Inquiries:yang.seojin@kccbrussels.be +32(0) 274 29 80
Forms available at: https://brussels.korean-culture.org/en
20 August 2025
Korean Culture Center to Belgium & the EU
- attached file